Sunday, July 24, 2011

Step two: evaluate time management matrix

Now you have the data you need to complete Covey's time management matrix:

Urgent Not Urgent
Important Crises Pressing Problems Deadline-driven projects Prevention, PC activities Relationship building Recognizing new opportunities Planning, recreation
Not Important Interruptions, some calls some mail, some reports Some meetings Proximate, pressing matters Popular activities Trivia, busy work Some mail/email Some phone calls Time wasters Pleasant activities

* PC = production capacity
P = production

Source: 7 Habits of Highly Effective People

What percent of an average day to you spend in each quadrant? Is the greatest percent in the second quadrant -- important and not urgent? If not, what we want to work on is moving tasks from the 3rd quadrant -- not important but urgent -- to that quadrant and on eliminating items in quadrant 4 -- not important and not urgent.

More in the next posting.

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